Employee Discount Program

Handbook of Operating Procedures 5-3220

Employee Discount Program

University of Texas SealEffective August 11, 2015
Executive Sponsor: Vice President for University OperationsPolicy Owner: Assoc. Vice President for Human Resources
I. Policy Statement 

The University of Texas at Austin (“University”) offers an employee discount program (EDP) in accordance with The University of Texas System (“UT System”) policy UTS141, "Employee Discount Programs." This benefit is offered to benefits eligible employees of the University and UT System Administration.

II. Reason for Policy 

To offer an employee discount program as one of the standard benefit offerings used by the University to recruit, engage, and retain top faculty and staff talent and to align with UT System policy UTS141.

III. Scope & Audience 

The policy is applicable to benefits eligible employees of the University and to benefits eligible employees of UT System Administration in accordance with UT System policy UTS141.

IV. Definitions (specific to this policy) 
Employee Discount Program (EDP):

Any program, plan, or offering through which one or more products and services are offered by individuals or companies that provide employee discount programs, merchandise, membership programs, credit union and banking programs, or other similar programs.

Participating Service and Product Provider (Provider):

A person or company providing a discounted service or product to employees through the University's Employee Discount Program.

V. Website (for policy) 
VI. Contacts 
Contact Details Web
Human Resources (HR)Phone:512-471-HRSC (4722)Website:
The University of Texas at Austin Employee Discount ProgramWebsite:
VII. Responsibilities & Procedures 
  1. General
  1. Human Resources (HR) is responsible for
  • administering the Employee Discount Program (EDP), or managing any third party contractor to offer and/or administer the EDP, pursuant to the guidelines set forth in UTS141 and The UT System Board of Regents’ Rule 80103; and
  • obtaining the president’s approval for any EDP material placed on the University’s webpage(s) as required by Regents’ Rule 80103.
  1. The University may discontinue the EDP at any time without advance notice.
  1. Information about this program is available at: http://www.utexas.edu/hr/edp/.
  1. Employee Participation
  1. The EDP is available to benefits eligible employees and does not constitute compensation from the University to its employees.
  1.  By offering the EDP to its employees, the University and UT System
  • are not endorsing products or services offered through the EDP  nor endorsing the participating service or provider;
  • are not responsible for agreements entered into between employees and  providers nor for resolving disputes arising between employees and providers;
  • do not guarantee the quality of any service or product the employee may obtain through use of the EDP; and
  • acknowledge that all products, services, and discounts offered through the EDP are available on the same basis to all employees of the University.
  1. Provider Participation
  1. The University will assure that any provider who participates in the EDP agrees to the following terms:
  • The discounts offered through the EDP should constitute an added value or actual discount on the products or services provided. 
  • The provider must hold all required licenses or other certifications required to provide the products or services they offer to employees.
  • The provider may not disclaim knowledge of, or responsibility for, the authenticity or legality of the products or services offered through the EDP.
  • The provider may not use the University’s logos or seals or otherwise imply that the University is endorsing the provider, product, or service. 
  • The provider is not to be a businesses owned or controlled by a University employee or UT System officer. 
  • The program does not constitute or create a contractual or agency relationship between the provider and the University.
  • The program is separate and distinct from the provision of any services by a provider through a vendor contract with the University.
  • The program does not create any legal duty or liability on the part of the University for any actions of a provider.
  1. Products or materials made available by the provider through the EDP must not be abusive, profane, offensive, obscene, pornographic, sexually explicit, false, defamatory, or harassing.
  1. Third Party Administrator

Should the University elect to contract with a third party provider to offer and/or administer the EDP Program, the University will ensure the provider complies with all of the EDP program requirements of Sec. VII.C of this policy.

XI. History 

Last review date: August 11, 2015

Next scheduled review date: August 2017


Replaces policy adopted March 28, 2007

Previously HOP 7.E.6