Employee Length of Service Recognition

Handbook of Operating Procedures 5-5010

Employee Length of Service Recognition

University of Texas SealEffective November 01, 2001
Executive Sponsor: Senior Vice President and Chief Financial OfficerPolicy Owner: Assoc. Vice President for Human Resources
I. Policy Statement 

The University of Texas at Austin (”University”) recognizes the importance of the contributions of loyal and committed staff to the continuing success of the University.

II. Reason for Policy 

This policy outlines the criteria and process for employee length of service awards.

III. Scope & Audience 

This policy applies to Classified and Administrative and Professional (A&P) staff appointed to work at least twenty (20) hours per week and who have been employed in eligible positions for a minimum of ten (10) years for the University, The University of Texas System Administration, or other institutions of the UT System.

IV. Definitions (specific to this policy) 
Eligible Service:

is an employee’s service time with the University accrued in monthly increments. One month of service is given for each month or fraction of a month of an active appointment in a classified or A&P title. Eligible service is computed through May 31 of the award year. Leave without pay status is not included in eligible service. Military leave with pay status is included to determine eligible service.

V. Website (for policy) 
VI. Contacts 
Contact Details Web
Human ResourcesPhone:512-471-4772Website:
VII. Responsibilities & Procedures 
  1. Criteria

Service awards are presented to employees in recognition of length of service. An employee receives his or her first service award for ten (10) years of eligible service. Thereafter, the employee receives service awards in five-year intervals as eligible service accrues.

Human Resources will determine which employees are to be recognized during that service award year, based on the eligible service criteria. A campus-wide program may be sponsored by the University to recognize employees who receive length of service recognition.


  1. Departmental Recognition

In addition to University-wide recognition, departments are encouraged to recognize their staff members receiving annual service awards in some appropriate way. Employee Length of Service awards shall not be in excess of fifty dollars ($50.00) per employee and are limited to engraved certificates, plaques, pins and other similar items.

VIII. Forms & Tools 
XI. History 

Last review date: November 1, 2001
(Minor editorial change approved October 18, 2012)

Previously HOP 7.D.1