Officers of Administration

Handbook of Operating Procedures 1-1020

Officers of Administration

I. Policy Statement 

The University of Texas at Austin (“University”) executes its degree granting and management authority through officers of administration as delegated by The University of Texas System (“UT System”) Board of Regents’ Rules 20102 and 20201.

II. Reason for Policy 

To define the delegated authority, responsibilities, and organizational reporting structure for the University’s president and other officers of administration.

III. Scope & Audience 

This policy applies to all University employees.

IV. Definitions (specific to this policy) 
None
V. Website (for policy) 
https://policies.utexas.edu/policies/hop/1-1020
VI. Contacts 
Contact Details Web
Office of the PresidentPhone:512-471-1232Website:
VII. Responsibilities & Procedures 
  1. Executive Administrative Officers

  1. President. The president is the chief administrative officer of the University with duties and responsibilities set forth in Regents’ Rule 20201.
  1. Deputy to the President. The deputy to the president is an executive administrative officer of the University who provides administrative and strategic leadership and support for the president's initiatives and priorities. The deputy serves without fixed term, reports to, and is responsible to the president.
  1. Vice Presidents. The vice presidents are executive administrative officers of the University, serve without fixed terms, report to and are responsible to the president, unless otherwise indicated below.
  1. Executive Vice President and Provost (Provost) serves as the chief academic officer of the University and provides the president guidance and leadership for the University's academic community. The provost is responsible for the University’s academic/instructional operation, ensuring the quality of academic programs, supporting the hiring of qualified faculty who are tops in their fields, and facilitating the growth of the University.
  1. Vice President for Medical Affairs and Dean of the Dell Medical School leads the programmatic development, implementation, and delivery of education programs supporting the University’s doctoral program in medicine, including collaborations with the University’s partners. He or she is also responsible for the operation and management of the Dell Medical School. This officer serves at the pleasure of the president and reports through the provost.
  1. Vice President and Chief Financial Officer provides the president with advice and counsel on fiscal affairs and has responsibility for the financial operations of the University. In addition, he or she provides senior executive leadership for the University’s information technology and information security operations.
  1. Vice President for Development is responsible for the development operations of the University including strategic planning, donor relations, and solicitation and recognition of gifts. This position also serves as an executive-level representative of the president in the greater community.
    1. Vice President for Diversity and Community Engagement is responsible for a diverse array of programs, services, and activities that promote excellence through diversity, equity, and culture at the University.
    1. Vice President for Legal Affairs provides legal advice and counsel to the president and other University officials, advising on applicable laws, rules, regulations, policies, and procedures. This officer coordinates the University’s response to lawsuits, various claims and demands, settlement proposals, government agency filings, and subpoenas.
    1. Vice President for Research provides the president with counsel, assessment, and oversight of the University’s research activities and technology commercialization functions, including administrative oversight of the University’s research institutes.
    1. Vice President for Student Affairs is responsible for University operations that support students’ extracurricular success, health, and wellness.
    1. Vice President for University Operations is responsible for various administrative operations of the University, including human resource services, campus planning and facilities management, and campus safety and security.
    1. Other Administrative Officers

    Other administrative officers of the University are identified below. These appointees serve without fixed term, and report to and are responsible to the president, unless otherwise indicated below.

     

    1. Director of Internal Audits serves as the chief audit executive for the University. He or she is responsible for evaluating and improving the effectiveness of risk management, control, and governance processes in accordance with Regents’ Rules and the University’s Handbook of Operating Procedures (HOP) 3-1020 - Internal Audit Office Charter.
    1. Chief Compliance Officer is responsible for development and management of the University’s ethics and compliance program, which promotes compliance with applicable federal and state laws, regulations, and University policies and procedures. This program provides assurance to the president and the Executive Compliance Committee that compliance risks are identified, prioritized, and managed appropriately.
    1. Chief Communications Officer promotes the University's reputation via strategic and integrated communications, branding, public relations, and advertising.
    1. Chief Information Officer is responsible for implementing the strategic direction and focus for information technology resources at the University.
    1. Chief Information Security Officer is responsible for assuring the security of the University’s information technology resources and maintaining a safe computing environment in support of the University’s teaching, learning, and research missions.
    1. Directors of Intercollegiate Athletics manage the University’s men’s and women’s intercollegiate athletics programs, including operational logistics, coaching and team activities, and the promotional and fiscal aspects of the Intercollegiate Athletics Department. The directors are also responsible for NCAA compliance, student-athlete academic success, and ensuring competitive success for the University’s intercollegiate sports teams.
    1. Academic Deans, Directors, and their equivalents of the University’s academic colleges, schools, and centers are responsible for the operation and management of their respective college, school, or center. They serve at the pleasure of the president and report through the provost.
    1. Associate Vice Presidents/Vice Provosts, Assistant Vice Presidents/Vice Provosts, Directors, and their equivalents in the University’s executive administrative offices, divisions, and departments serve at the pleasure of the president and report through their respective vice president.
    1. Appointment of Administrative Officers

    1. The president has authority and responsibility for appointment and dismissal of administrative officers of the University, including vice presidents, deans, directors, and their equivalents. For each such appointment and dismissal, whether from a permanent or acting appointment, the prior approval of the Executive Vice Chancellor for Academic Affairs is required. All administrative officers serve without fixed term and are subject to the pleasure of the president.
    1. The president delegates the authority and responsibility for the appointment of associate and assistant vice presidents, directors, or their equivalent, to the respective vice president for those positions in his or her division. These officers serve without fixed term, serve at the pleasure of the president, and report directly to their respective vice president, unless otherwise addressed by employment contract.
    1. The Board of Regents endorses the principle of reasonable consultation with faculty, staff, and students in the selection of administrative officers of the University. The president will endeavor to determine selection of these officers using reasonable consultation, including those procedures outlined in HOP 2-2110 - Consultation in the Selection of Certain Key Administrative Officials. The president, however, will not be bound by nominations or recommendations by such advisory or selection committees in the execution of his or her duties.
    1. Designated University Officials 

    In order to comply with various laws, regulations, rules, and policies, the University is required to appoint certain designated officials. A list of the University’s designated officials will be maintained by University Compliance Services and may be found on their website.

    VIII. Forms & Tools 
    None
    XI. History 

    Last review date: October 5, 2015
    Next scheduled review: October 2017

    Previously HOP 2.2