Selection, Use, Notification, and Sale of Instructional Materials

Handbook of Operating Procedures 2-9990

Selection, Use, Notification, and Sale of Instructional Materials

University of Texas SealEffective June 29, 2021
Executive Sponsor: Executive Vice President and ProvostPolicy Owner: Chief of Staff, Executive Vice President and Provost
I. Policy Statement 

The University of Texas at Austin (University) is governed by The University of Texas System (UT System) Board of Regents’ Rule 31004 and Texas Education Code, Section 51.542 with respect to the selection, use, notification, and sale of Instructional Materials.

II. Reason for Policy 

To establish guidelines regarding the selection, use, notification, and sale of Instructional Materials that comply with Board of Regents’ Rule 31004 and Section 51.542 of the Texas Education Code.

III. Scope & Audience 

This policy applies to faculty, departments, colleges, and schools responsible for the selection of Instructional Materials prescribed for student use.

IV. Definitions (specific to this policy) 
Instructional Materials:

Any textbook, workbook, digital resource, open educational resource, and/or other learning-related material adopted for use by faculty in classroom instruction.

V. Website (for policy) 
https://policies.utexas.edu/policies/hop/2-9990
VI. Contacts 
Contact Details Web
Office of the Executive Vice President and ProvostPhone:(512) 471-4363Website:
VII. Responsibilities & Procedures 
  1. Selection and Use of Instructional Materials

Guidelines for the selection and use of Instructional Materials are governed by UT System Board of Regents’ Rule 31004. Individual instructors, colleges, schools, and units (CSUs) should have discretion in the choice of Instructional Materials prescribed for student use. However, frequent changes should be discouraged. Thus, if it is necessary to make changes within the first year of adoption, faculty should consult with CSU leadership setting forth the reasons.

 

Approval by the dean and subsequently the Executive Vice President and Provost (or designee) is necessary before faculty-authored Instructional Materials may be prescribed for student use. The Office of the Executive Vice President and Provost is responsible for developing procedures for the approval of faculty-authored Instructional Materials. Forms to request approval from the Executive Vice President and Provost may be found here: https://provost.utexas.edu/finance-reporting-compliance/authorization-to-use-textbooks-written-by-a-member-of-the-faculty-at-ut-austin/. Authorization is effective only to the end of the fiscal year for which approval is given.

 

  1. Notification of Instructional Materials

Section 51.542 of the Texas Education Code requires that the University establish a deadline by which faculty members must submit required and recommended Instructional Materials for each course. The Office of the Executive Vice President and Provost is responsible for communicating these deadlines to faculty members and for developing procedures for the submission of Instructional Materials. These deadlines and procedures may be found here: https://provost.utexas.edu/policies-and-compliance/hb33-sb810.

 

  1. Sale of Instructional Materials

CSUs may not produce for purposes of sale, nor engage in the sale of, any Instructional Materials to students. When a CSU deems it necessary to require students to purchase materials that are not commercially available, the CSU should make arrangements for production and sale through the University Co-Operative Society (the Co-op) and/or other local outlets. CSUs that believe engaging in the limited sale of Instructional Materials to students supports the University’s academic mission should contact the Office of the Executive Vice President and Provost.

VIII. Forms & Tools 
None
XI. History 

Origination date: June 29, 2021

Next scheduled review date: June 2023