Student Publications

Handbook of Operating Procedures 9-1520

Student Publications

The University of Texas at Austin
Executive Sponsor: Dean of Moody College of Communication

Policy Owner: Assistant Dean, Media Operations, Moody College of Communication
June 17, 1982

 


 

The rules for operating Texas Student Publications, as stated below, are in compliance with the Rules and Regulations of the Board of Regents and they are consistent with the Declaration of Trust, as amended, which was adopted initially by the Board of Regents on September 8, 1971.

 

  1. Subject to the Rules and Regulations of the Board of Regents and the Declaration of Trust, as amended, the operations of student publications on the campus of The University of Texas at Austin are under the control and jurisdiction of an Operating Board of Trustees, constituted as hereinafter set out. The Operating Trustees are responsible for the issuance, publication and distribution of the student publications on the campus of The University of Texas at Austin. Such publications presently consist of The Daily Texan, UTMost Magazine, Cactus, Peregrinus, and The University Directory. The Operating Trustees may authorize other publications.
  1. The Board of Operating Trustees is composed of eleven voting members, as follows:
  1. Four undergraduate students from the Journalism Department or the Advertising Department of The University of Texas at Austin, elected by those students certified by the chairman of each department to be journalism or advertising majors, and those students with less than 60 hours who are registered in the College of Communication as certified by the dean of that college. Two students are to be elected in even-numbered years and two are to be elected in odd-numbered years.

The election is to be held at least three weeks before or at least three weeks after the spring student government election each year pursuant to the rules established by the Operating Trustees. No student shall be eligible to be a candidate for a position on the Board of Operating Trustees unless he/she has completed, or will have completed by the end of the spring semester in which the election is held, twelve hours of journalism or advertising courses, is in good standing (not on scholastic probation), and has completed at least one semester in residence in the long term at The University of Texas at Austin. The eligibility of a candidate must be certified by the chairman of the Department of Journalism or Advertising prior to the time of the election.

 

  1. Two students are to be elected at large from the student body of The University of Texas at Austin at the same time as the election of the editor of The Daily Texan, pursuant to Paragraph 7 hereof. One student is to be elected each year. If the president of the Students' Association* is not one of the students elected, then he/she shall serve as an ex officio member of the Board of Operating Trustees without vote. A student who qualifies as a candidate under Paragraph 2, A, shall not be qualified as an at-large candidate or eligible to serve as an at-large member of the Board.

*The Students' Association is currently inactive and alternative appointment procedures are in effect.

 

  1. Two members from the voting faculty of the Department of Journalism and one member from the voting faculty of the College of Business Administration, all three to be appointed directly by the President of The University of Texas at Austin.
  1. Two professional newspapermen or newspaperwomen appointed by the President of The University of Texas at Austin.
  1. Voting members of the Board of Operating Trustees shall serve a term of two years beginning June 1 of each calendar year. No voting member shall serve more than four years consecutively.
  1. Should any voting member or members of the Board of Operating Trustees resign, become ineligible or for any other reason fail to serve, if the member was originally appointed by the President of The University of Texas at Austin, the President, after consultation with the Operating Trustees, shall appoint a successor. If the member was otherwise selected, then a majority of the Operating Trustees, after consultation with the President, shall appoint a successor, and in the event of a tie vote by the Operating Trustees, the President shall make the appointment. Each successor trustee shall meet the appropriate qualifications set forth in Paragraph 2 above. If a student vacancy occurs at least two weeks prior to the deadline for filing in the spring student publications election during the first year of the member's term, the appointed successor trustee shall serve only until May 31. The remaining year of the term shall be filled by the election of a successor trustee in the spring student publications election. If the vacancy occurs after two weeks prior to the deadline for filing in the spring student publications election during the first year of the member's term, the appointed successor trustee shall serve the remainder of the term.
  1. In addition to the aforementioned voting members of the Board of Operating Trustees, the following persons shall serve as ex officio, non-voting members: The Dean of Students or his/her representative; the Editorial Manager of The Daily Texan; the General Manager of the publications; the Editor and Managing Editor of The Daily Texan; and the student editors of all other publications published by the Operating Trustees.
  1. The Officers of the Board of Operating Trustees shall be a President, a Vice President and a Secretary, and such other officers as the Board of Operating Trustees may from time to time find necessary to carry on the business of the publications. Officers shall be elected from among the voting members of the Board of Operating Trustees at the first meeting after June 1 of each year. Officers' terms shall be for one year, but a person is eligible to serve an additional one-year term.
  1. At least three weeks prior to or at least three weeks following the student government elections, there shall be a student publications election on the campus of The University of Texas at Austin for the election of the Editor of The Daily Texan by the students of The University of Texas at Austin. Voting members of the Board of Operating Trustees shall appoint the Editor of The Daily Texan in the case of a vacancy. The eligibility of a candidate for Editor of The Daily Texan must be certified by the Operating Trustees on standards set out in their Handbook prior to the time of the elections. The Operating Trustees shall set out in its Handbook the conditions under which the elections may be held, including length of the campaign. The Editor of The Daily Texan shall serve for a term of one year beginning on June 1. At this same election the two student members of the Board of Operating Trustees shall also be elected (one student to be elected each year) as provided in Paragraph 2.
  1. In the performance of all of its duties and in the exercise of all of its powers, the Board of Operating Trustees shall be subject to the direction of the Regents' Rules and Regulations. The Board of Operating Trustees shall conduct its meetings in strict adherence to Roberts' Rules of Order.
  1. There shall be an Executive Committee of the Board of Operating Trustees to be composed of three faculty members and two students to be elected by the Board of Operating Trustees from its voting membership.
  1.  
  1. The Executive Committee shall:
  1. Appoint a General Manager annually during the month of May for the fiscal year beginning September 1.
  1. Appoint the Editorial Manager(s) subject to the basic policies set forth by the Operating Trustees.
  1. Determine the compensation of the General Manager and of the Editorial Manager(s).
  1. Prescribe the duties of the General Manager and of the Editorial Manager(s) subject to the basic policies set forth by the Operating Trustees.
  1. No action taken with respect to the employment, dismissal, salary, or duties and responsibilities of either the General Manager or Editorial Manager(s) shall have any force or effect until it has been approved by the President and the Board of Regents.
  1. Fix the compensation of all editorial workers on student publications subject to the final approval of the Operating Trustees.
  1. Appoint and fill all vacancies for Editor and Managing Editor of every publication, except The Daily Texan, and shall fix their compensation subject to final approval of the Operating Trustees at their next regular meeting.
  1. The Editorial Manager of The Daily Texan shall be authorized to coordinate the activities between The Daily Texan and the Department of Journalism so as to secure the most effective use of the journalism laboratories and classes in the preparation of material for The Daily Texan.
  1. The Executive Committee is authorized to implement and is responsible for implementation of the policies of the Operating Trustees between meetings of the Operating Trustees.
  1. A definitive relationship between the Department of Journalism of The University of Texas at Austin and The Daily Texan published by the Operating Trustees exists in the form of a formal operating procedure. This operating procedure may be amended from time to time by mutual agreement between the Department of Journalism, through its chairman, and the Operating Trustees, with the concurrence of the President of The University of Texas at Austin. In the event the chairman of the department and the Board of Operating Trustees are unable to agree on amendments, the President of The University of Texas at Austin shall make the final decision.
  1. There shall be established within the Board of Operating Trustees a Review Committee which shall be composed of one member of the journalism faculty, one journalism or advertising student, and one professional newspaperman/newspaperwoman. Members are to be elected by the Operating Trustees from the membership of the Board of Operating Trustees. All appeals on material withheld from publication by the Editorial Manager, or respective publications supervisors, shall be considered by the Review Committee within 24 hours of the action. A decision of the Review Committee may be appealed to the Operating Trustees, but seven affirmative votes of the Operating Trustees are required to overrule the decision of the Review Committee. In all such matters, the actions of the Operating Trustees shall be final and complete without review outside the Operating Trustees.
  1. It shall be the duty of the Board of Operating Trustees to furnish within two weeks any special reports requested by the President of The University of Texas at Austin, the Office of the Chancellor of The University of Texas System, and the Board of Regents.
  1. At least eighteen copies of the minutes of all meetings of the Operating Trustees shall be delivered promptly to the President of The University of Texas at Austin for distribution to the Office of the Chancellor, the members of the Board of Regents, the Executive Secretary to the Board of Regents and such members of The University of Texas at Austin administration as the President may direct. No action of the Operating Trustees shall have any force or effect unless included in the minutes and until it has been approved by the President, except actions of the Operating Trustees pertaining to decisions of the Review Committee, and actions of the Operating Trustees with respect to the appointment, discipline or removal of editors, which actions need only be reported in the minutes for information, but are not reviewable outside the Board of Operating Trustees.
  1. No budget or budget amendment adopted by the Operating Trustees shall have any force or effect until such budget or budget amendment has been approved by the Board of Regents.
  1. No expenditure shall be made by the Operating Trustees unless it is made in accordance with and pursuant to a budget item that has been previously adopted by the Operating Trustees and approved by the Board of Regents.
  1. Within ninety days following the close of each fiscal year, the President of The University of Texas at Austin shall be furnished for distribution to the Office of the Chancellor and to the members of the Board of Regents, the Executive Secretary to the Board of Regents and to such members of The University of Texas at Austin administration as the President may direct, at least fifteen copies of a complete audit of the fiscal year.
  1. The Operating Trustees shall have the authority: (1) to appoint the Managing Editor of The Daily Texan from among qualified students, (2) to take disciplinary action against the employees, editors, editorial workers and staff members of student publications, including the removal from office after due notice, for a violation of the policies of the Operating Trustees or for nonperformance of duties; such removal shall require a majority vote (action of the Operating Trustees in the matter of the appointment, discipline and removal of editors shall be final and complete); provided, however, that no action taken by the Operating Trustees with respect to the employment, dismissal, salary or duties and responsibilities of either the General Manager or the Editorial Manager(s) shall have any force or effect until it has been approved by the Board of Regents; and (3) to determine the character and policies of all student publications.
  1. The Operating Trustees shall promulgate and implement a handbook which shall contain the operating policies of the Operating Trustees. This handbook shall be in accord with the Handbook of Operating Procedures of the University of Texas at Austin, the Rules and Regulations of the Board of Regents, and the Declaration of Trust; any provisions of the handbook that are in conflict shall be of no force or effect.

 

Previously HOP 4.09