Art in Public Spaces

Handbook of Operating Procedures 4-1290

Art in Public Spaces

I. Policy Statement 

Art in public spaces controlled by The University of Texas at Austin ("University") should serve to educate and enrich the lives of students, faculty, staff, alumni, the local community, and visitors.

II. Reason for Policy 

To establish a process for reviewing and funding art proposed for installation in public spaces.

III. Scope & Audience 

This policy applies to individuals seeking to place art in public spaces on property belonging to the University.

IV. Definitions (specific to this policy) 
Art:

Two- or three-dimensional works of art, monuments, statues, installations, or works of a performative or transmedia nature created or considered for installations in public spaces, excluding acquisition activities of the Blanton Museum of Art, Harry Ransom Center, The Visual Arts Center, Texas Memorial Museum, and of other curated and archived exhibitions and collections. Art included in temporary exhibits located in spaces controlled by these units are specified in the University’s 2008 Public Art Master Plan and are not subject to this policy.

Art Allocation:

The amount allocated to Landmarks from the capital cost of a Capital Improvement Project to be used by Landmarks to acquire works of art for its collection. The current amount taken is 1 - 2% of the capital cost of the Capital Improvement Project.

Art Management Fee:

A fee from the Art Allocation that may be used by Landmarks to perform the labor, research, coordination, management, education, and public outreach needed to successfully launch a new public art project. The fee for projects less than $25 million will be a flat rate of $25,000. For projects greater than $25 million, the fee will not exceed 10% of the Art Allocation.

Campus Master Plan Committee:

The committee established by the 2012 Campus Master Plan to assure consistent and reliable compliance with master plan design guidelines. Members include individuals with a strong professional and institutional knowledge for evaluating proposed building designs and associated elements.

Capital Improvement Project:

The new construction or a major renovation of an academic teaching and/or research facility, an administrative building, or any general purpose building on University property.

Facilities and Space Council:

Governing body consisting of the president, executive vice president and provost, senior vice president and chief financial officer, vice provost for resource management, chairperson of the Faculty Building Advisory Committee, the associate vice president for campus planning and project management, and a financial officer from the Budget Office.

Faculty Building Advisory Committee:

The committee representing faculty, staff, and students in matters related to the planning and programming of buildings. The committee solicits and serves as the conduit for campus-wide faculty input into the nature and direction of existing building initiatives and the broader building planning process on campus and conveys those concerns to all affected stakeholders.

Landmarks Advisory Committee:

The committee whose charge is to make recommendations and review art for inclusion in the Landmarks collection.

Landmarks:

The University's public art program. Landmarks holds a collection of public art works across the University campus that is broadly accessible and free to all. The program is curated by a director, and co-sponsored by the College of Fine Arts and the vice president for university operations.

Nonprogrammatic Art Proposals:

Proposals submitted by a representative of a college, school or unit on campus, donor, or other affiliated entity; a proposal that does not arise from Landmarks.

Public Spaces:

All sites exterior to buildings and interiors generally open and accessible to people, such as entrances, atria, trafficked corridors, and reception areas for the public. Public spaces typically do not include areas such as conference rooms and private offices.

Sites:

Main campus, Pickle Research Campus, Brackenridge Field Laboratory, Stengl "Lost Pines" Biological Station, McDonald Observatory, Marine Science Institute, Lady Bird Johnson Wildflower Center, Dell Medical School, and any other University controlled property accessible to the public.

Subcommittee for the Review of Art:

A subcommittee of the Campus Master Plan Committee (“CMPC”) comprised of knowledgeable art academics and professionals who review the Nonprogrammatic Art Proposals. The name of the chairperson can be found by contacting the Office of the Vice President for University Operations, the chairperson of the CMPC, or the director of Landmarks.

V. Website (for policy) 
https://policies.utexas.edu/policies/hop/4-1290
VI. Contacts 
Contact Details Web
Senior Vice President and Chief Financial OfficerPhone:512-471-1422Website:
LandmarksPhone:512-495-4315Website:
VII. Responsibilities & Procedures 

Landmarks Public Art

 

  1. Public Art Funding

Following the standards established by many other public universities, the University has committed to a public art funding policy that sets aside 1 - 2% of Capital Improvement Project ("CIP") budgets for the purpose of acquiring works of public art.

 

  1. Public Art Allocations
  1. Art Allocations and the Art Management Fee are managed by Landmarks.
  1. Building projects that qualify for the Art Allocation shall designate a minimum of 1% of the CIP budget to the Art Allocation, with a goal of 2% when possible. A project qualifies for the Art Allocation if:
  1. The project is new construction or a major renovation;
  2. The project is at least partially funded by the University;
  3. The facility supports an academic, administrative, or research function; and
  4. The site has interior or exterior spaces accessible to the public.
  1. Committee Composition
  1. The Landmarks Advisory Committee ("LAC") shall consist of seven members. The members will include the Landmarks director, an Art History faculty member, a Studio Art faculty member, an Architecture faculty member, a University museum professional, a graduate student, and the chairperson for the Subcommittee for the Review of Artwork ("SRA").
  1. The Landmarks director will propose the selection of members in consultation with the appropriate unit heads (chairperson of the Art and Art History department, dean of the School of Architecture, museum directors, and others when appropriate).
  2. Committee selections require the approval of the dean of the College of Fine Arts and the vice president for university operations.
  3. Members will serve for up to two consecutive three-year terms.
  1. The Landmarks director shall convene at least three annual meetings of the LAC; meetings may be conducted electronically, if appropriate. The purpose of these meetings shall be:
  1. To review possible artists for commissions and works to acquire;
  2. To evaluate options and endorse appropriate projects; and
  3. To provide recommendations included in a written proposal for each project.
  1. Meetings may also include additional persons deemed appropriate by the Landmarks director, including building project clients, architects, contractors, or professional experts.
  1. In addition to routine meetings, the LAC may be called upon to review time-sensitive opportunities for public art. In the event that standing LAC members are unavailable to attend, the Landmarks director shall convene a qualified group with appropriate substitute representation (as determined by the Landmarks director) in order to evaluate such time-sensitive opportunities.
  1. Proposal Review and Approval
  1. Proposals are initiated by the Landmarks director.
  1. Proposals are reviewed and endorsed by LAC.
  1. After LAC review, Landmarks shall submit proposals to the CMPC that includes endorsements and/or dissenting opinions from the LAC and other relevant parties, with a copy to the vice president for university operations.
  1. The CMPC will be responsible for submitting a report with its recommendation to the vice president of university operations, with a copy to Landmarks. The vice president for university operations will place a recommendation on the agenda of the Facilities and Space Council ("FSC").
  1. If the art is a gift, Regental approval is required and the process for approval set forth by Regents' Rule 60101.
  1. Decisions by the FSC and/or the Board of Regents will be communicated in a letter from the president to the CMPC, with a copy each to the vice president for university operations and Landmarks. If the proposal involves artwork to be donated, the Development Office will be responsible for notifying the donor of the FSC and/or the Board of Regents' decision.
  1. Landmarks may be called upon to make an annual presentation to the Faculty Building Advisory Committee ("FBAC"), but it is not required that the FBAC endorse or approve submitted proposals.

Nonprogrammatic Art Proposals

 

  1. Committee Composition
  1. The SRA shall consist of eight members.
  1. The chairperson of the Department of Art and Art History will appoint the chairperson of the SRA, who will be a faculty member of the Department of Art and Art History.
  2. Additional members will include an Art History faculty member, a Studio Art faculty member, an Architecture faculty member, a University museum professional, the director of Landmarks, a graduate student, and one other member deemed qualified by the chairperson of the SRA.
  3. The SRA chairperson will propose the selection of members in consultation with the appropriate unit heads (chairperson of the Art and Art History department, dean of the School of Architecture, museum directors, and others when appropriate). All SRA committee selections require the approval of the dean of the College of Fine Arts and the vice president for university operations
  4. SRA members shall serve for up to two consecutive three-year terms.
  1. Meetings may include additional persons deemed appropriate by the SRA chairperson, including building project clients, architects, contractors, or professional experts.
  1. The SRA will meet according to each circumstance and meetings may be conducted electronically, if appropriate.
  1. Approval Process
  1. The requesting unit must submit a proposal to the vice president for university operations, or to the chairperson of the SRA with a copy to the vice president for university operations. Information submitted should include the scope of the project, rationale, artist biography, proposed site location, size, material, maintenance plan, anticipated costs and any available renderings or photographs. 
  1. All accepted proposals must conform to the Public Art Master Plan that is maintained by Landmarks.
  1. The SRA will review and share its recommendation with the CMPC, with a copy each to the vice president for university operations and Landmarks.
  1. The CMPC will be responsible for submitting a report with its recommendation to the FSC with a copy to Landmarks.
  1. If the art is a gift, Regental approval is required and the process set forth by Regents Rule 60101 will be followed.
  1. Decisions by the FSC and/or the Board of Regents will be communicated in a letter from the president to the CMPC with copies to the vice president for university operations, SRA, and Landmarks.
  1. The SRA may be called upon to make an annual presentation to the FBAC, but it is not required that the FBAC endorse or approve submitted proposals.
VIII. Forms & Tools 

https://landmarks.utexas.edu/sites/files/landmarks/Landmarks_Public_Art_Master_Plan.pdf

Contact the chairperson of the Department of Art and Art History to obtain the name of the chair of the Subcommittee for the Review of Art and guidelines for proposals.

XI. History 

Previously: HOP 2.A.5

Last review date: July 6, 2016