University Policy Office

Handbook of Operating Procedures (HOP)

Governance

1-1010General Provisions

1-1020Officers of Administration

Academic / Faculty

Governance

2-1010General Faculty Membership

2-1020Colleges, Schools and Departments

2-1030-PMBy-Laws of the General Faculty

2-1040Standing Committees of the General Faculty

2-1050-PMStanding Committees of the General Faculty-Faculty Affairs Committees

2-1060-PMStanding Committees of the General Faculty-Institutional Policy or Governance Committees

2-1070-PMStanding Committees of the General Faculty-Student Services and Activities Committees

2-1110Faculty Council

2-1120-PMBy-Laws of the Faculty Council

2-1210-PMRules and By-Laws of the Graduate Assembly

2-1310Budget Councils

Employment

2-2010Academic Titles and Tenure

2-2020Extension of the Tenure Track Probationary Period

2-2110Consultation in the Selection of Certain Key Administrative Officials

2-2120Selection and Evaluation of Academic Center Directors

2-2130Evaluation of Deans of Schools and Colleges

2-2140Selection and Evaluation of Department Chairpersons

2-2150Comprehensive Periodic Evaluation of Tenured Faculty

2-2151Annual Evaluation of Faculty

2-2160Recommendations Regarding Faculty Compensation, Faculty Promotion, Tenure, Renewal of Appointment, or Nonrenewal of Appointment

2-2210Faculty Leaves and Special Academic Assignments

2-2220Faculty Consulting and Other Professional Activities, Including Outside Employment

2-2230Threatened Faculty Retrenchment

2-2240Modified Instructional Duties

2-2310Faculty Grievance Procedure

2-2410Phased Retirement For Tenured Faculty

2-2420Retirement and Modified Service for Faculty Members

2-2430Emeritus Titles; Perquisites and Privileges of Emeritus Faculty, Emeritus Administrative Officials and Other Retired Faculty

General

2-3020-PMInternational Programs

2-3110Final Examinations

2-9995-PMRestrictions on Sale of Classroom/Instructional Materials to Students

2-9996-PMRestrictions on Use of Textbooks and Other Materials

Administration

General

3-1010Campus Sustainability

3-1020Internal Audit Office Charter

3-1021Suspected Dishonest or Fraudulent Activities

3-1022Protection from Retaliation for Suspected Misconduct Reporting (Whistleblower)

3-1030Protecting the Confidentiality of Social Security Numbers

3-1040Policy on Contracting with Minority and Female-Owned Small Business Firms

3-1050Honorific and Gift-Related Namings

3-1110-PMUse of University's Name in Advertising Purposes

3-1120-PMUse of University's Name in Organizations and Other Titles

3-1130Publication Policies and Procedures

3-1140Publication of Symposia

3-1210Travel Requests

3-1220-PMState Liability Coverage for University Employees

3-1310Acquired Immune Deficiency Syndrome and Human Immunodeficiency Virus Infection

3-1410Records Management

3-1510Developing and Maintaining Policies in the Handbook of Operating Procedures

3-1610University Identification Card

3-1710Youth Protection Program

3-9991-PMAdvertising of Instructional Programs and Course Offerings

Finance

3-2020-PMUniversity Funds

3-2031Gifts: Solicitation, Acceptance, and Management

3-2040Identity Theft Prevention, Detection, and Mitigation Program

Institutional Equity

3-3010Disability Accommodation for Applicants and Employees

3-3011Animals on Campus

3-3012Religious Accommodation for Applicants and Employees

3-3020Nondiscrimination Policy

3-3031Prohibition of Sexual Discrimination, Sexual Harassment, Sexual Assault, Sexual Misconduct, Interpersonal Violence, and Stalking

3-3050Consensual Relationships

Intercollegiate Athletics

3-4010Intercollegiate Athletics Council for Men

3-4020Intercollegiate Athletics Council for Women

Facilities

4-1010Facility and Room Assignments; Numbering of Rooms

4-1020-PMKeys to University Facilities

4-1030Management of University Facilities

4-1110-PMUniversity Regulations Affecting Faculty or Staff Organizations

4-1120-PMUse of University Physical Facilities, Equipment, or Other Resources by Faculty and Staff

4-1130-PMUse of University Facilities by Outside Groups: The University as a Joint Sponsor

4-1140Restrictions on Use of Certain University Facilities and Services by Non-University Organizations

4-1210The Texas Union

4-1230-PMUse of Conference Facilities at Balcones Research Center Commons Buildings

4-1240Use of Special Events Center

4-1250Use of the Performing Arts Center

4-1251Jack S. Blanton Museum of Art - Special Use Facility

4-1252AT&T Executive Education and Conference Center

4-1253Lady Bird Johnson Wildflower Center - Special Use Facility

4-1260-PMUse of Thompson Conference Center and Lyndon Baines Johnson Auditorium

4-1270-PMUse of Student Health Center and Campus Recreational Facilities by Members of Workshops, Seminars, Institutes and Other Short-Term Activities

4-1280Use of Outdoor Public Areas of the Campus

4-1290Art in Public Spaces

4-9994Policies Regarding Courtesy Cars - Intercollegiate Athletics for Men and Women

4-9999-PMWorkshops, Conferences, Symposia and Similar Activities

Human Resources

Recruitment and Appointment

5-1010Advertising for Recruitment Purposes

5-1020-PMPromotion and Recruiting Procedures for Administrative and Professional Personnel (Codes 1000 and 0080)

5-1030-PMRecruiting Procedures for Non-Teaching Personnel

5-1110-PMVerification of Identity and United States Employment Authorization for all Employees

5-1120Immigration Documents; Exchange-Visitor Program

5-1130Immigration Reform And Control Act of 1986

5-1140Criminal Background Checks

5-1150Drug and Alcohol Testing Policy for Positions Requiring Commercial Drivers' Licenses

5-1210General Policy on Appointment Procedures

5-1220Authority to Make Appointments

5-1230Appointment and Term of Appointment of Administrative and Professional Personnel (Other than Administrative Officers)

5-1240Beginning and Ending Dates of Appointments; Recovery of Unearned Leave Time

5-1250Types of Positions for Purposes of Appointments

5-1260Employment of Close Relatives (Nepotism)

5-1270Child Labor

5-9980Recruitment Services of Human Resources

Employment

5-2010Individual Conflicts of Interest

5-2011Conflict of Interest, Conflict of Commitment, and Outside Activities

5-2020Prohibitions on Political Activity

5-2110Work Schedule

5-2120Rest Periods/Coffee Breaks

5-2130Telecommuting

5-2140Taking Coursework During the Workday

5-2210Continuous Employment

5-2220Employees in a Trainee Status

5-2230Probationary Employees

5-2240Return to Work Program

5-2250Dual Employment and Payment of Consulting and Similar Fees to State Employees

5-2260Dual Employment With The State

5-2270Outside Employment Activities of Classified Staff

5-2310Performance Evaluation Policy for Classified Personnel and Non-Faculty Professional Staff

5-2330Promotion/Transfer Policy For Regular Classified Employees

5-2340Fitness for Duty

5-2410Dismissal Procedures in Cases of Reorganization, Reduction in Staff, or Funding Sources Not Realized

5-2420Policies and Procedures for Discipline and Dismissal of Employees

5-2430Grievance Policy

5-9981Employment Under Grants and Research Contracts

5-9982Orientation

5-9985Sign-up Policy

5-9987-PMExemption of Certain Noncitizen Employees from Paying U.S. Income Taxes and Social Security Taxes

Benefits/Compensation

5-3010Beginning Rates for Classified Employees

5-3030Maintenance of Pay Plan

5-3040Computation of Hourly Rates, Pay for Partial Month of Service, and Payment of Unused Vacation

5-3110Merit Salary Policy for Classified Employees

5-3120Hazardous Duty Pay

5-3130Longevity Pay

5-3210COBRA: Health Insurance Continuation Coverage After Eligibility Loss

5-3220Employee Discount Program

5-9989Pay Adjustments in Transfers and Promotions

5-9990Pay for Part-time Employment

5-9991Classified Position Descriptions and Their Interpretation

Leave

5-4010State Compensatory Time

5-4020University Time Reports

5-4110Annual Leave

5-4120Holiday Leave

5-4130Emergency Leave

5-4210Sick Leave

5-4220Sick Leave Pool

5-4310Family and Medical Leave

5-4320Foster Parent Leave

5-4330Parental Leave

5-4410Jury Duty

5-4420Witness Service

5-4430Military Leave

5-4440Volunteer Emergency Responder Leave

5-4450Time Off to Vote

5-4510Time Off for Blood, Organ, or Bone Marrow Donation

5-4520Service Dog Training

5-4610Leave of Absence Without Pay

General

5-5010Employee Length of Service Recognition

5-5020President’s Exemplary Service Award

5-9993The Personnel Policy of The University of Texas at Austin

5-9995Personnel Records

5-9996General Provisions

5-9997General Policy - Personnel

5-9999Definition of Terms

Information Technology

Redirect to Information Technology Policies (not in HOP)

Research

7-1010Effort Certification

7-1020Research Titles

7-1030University Research Units, Including Organized Research Units

7-1040Sponsored Projects

7-1050Classified Research Policy

7-1060-PMUniversity Patent Policy

7-1210Promoting Objectivity in Research by Managing, Reducing or Eliminating Financial Conflicts of Interest

7-1220Institutional Conflict of Interest in Human Subject Research

7-1230Misconduct in Science and Other Scholarly Activities

7-1310Animals Used in Research, Teaching, and Testing Activities

7-1320Human Subjects Used in Research

7-1330Use of Recombinant/Synthetic DNA and Biohazardous Agents

7-1410Export Controls

7-1510Controlled Substances in Research

Risk / Security / EH&S

Risk / Security / EH&S

8-1010Prohibition of Campus Violence

8-1020Environmental Health and Safety Policy

8-1030Manufacture, Sale, Possession, Distribution, or Use of Alcohol or Illegal Drugs

8-1040Tobacco-Free Campus

8-1050Prohibition of Camping on University Property

8-1060Campus Concealed Carry

8-1070Unmanned Aerial Vehicles

8-1080Building and Facility Access

8-1110Security Alarm Systems

8-1120Video and CCTV Security Systems

8-9999Campus Meetings and Political Information

Student Life

General

9-1120Request for Exemption From Non-Resident Tuition on the Basis of Employment or Military Assignment

9-1210Availability of Coursework to Students

9-1220Adding Courses After End of Registration

9-1240The Graduate School

9-1250-PMUniversity Sponsorship of Student Organizations; Student Organizations Representing the University in an Official Capacity

9-1260-PMUse of Tape Recorders in Classrooms

9-1310-PMCharter for the Office of the Student Ombuds

9-1320-PMPolicy for the Implementation of the Student Right-To-Know and Campus Security Act

9-1410Student Travel Policy for Registered Student Organizations

9-1420Student Travel Policy for University Organized or Sponsored Events

9-1510Requirement for Vaccination Against Bacterial Meningitis for Entering Students

9-1520Student Publications

9-1610Student Rights Under the Family Educational Rights and Privacy Act (FERPA)

9-1710Food Truck Vending

9-1810Hate and Bias Incidents

9-9994-PMGeneral Policy Guideline Statement for Tuition Remission

Employment

9-2010Assistant Instructors

9-2020Teaching Assistants

9-2030Graduate and Undergraduate Research Assistants

9-2040Academic Assistants, Assistants and Tutors

9-2050Teaching Assistant and Assistant Instructor Grievance Procedures

9-9996-PMRates of Pay for Academic Assistants, Assistants, and Tutors

9-9997-PMRates of Pay and Notification of Proposed Employment for Assistant Instructors

9-9998-PMRates of Pay and Notification of Proposed Employment for Teaching Assistants

9-9999-PMRates of Pay for Undergraduate and Graduate Research Assistants